Innovations in Business Management

Evolutions frees you from the stress and confusion of multi-threading your day between the many events and areas within your business. The following article illustrates how.

Freedom from the Old

The old way of process management was time intensive and management resource draining.
The manager had to:

• Organize on a daily basis the product and information flow for the business.
• Make sure all information from sales was sent properly to shipping or production.
• Attend to inventory levels and keep the company ahead of any product ordering and shipping needs.
• Manually track and manage shipping arrangements.
• The list continues for too many lines to mention.

In Addition:

• A manager had to play an active role supervising every process within the company.
• Often the customer management (sales) software is different from the inventory and shipping packages. This causes many potential problems that you have possibly already experienced.
• The cost of integrating all utilized software packages can become quite expensive if not impossible. Even before implementing Ecommerce or any other specialized needs for your organization.
• The cost of maintaining your old software and training your staff to communicate effectively without redundant paper, time and frustration is often difficult and expensive.
• There is a definite break between the sales person and their sales orders.
• You extend this list. It could go on for paragraphs.

On top of all of the above:

• The sales talent uses different contact management software than shipping, warehousing and Ecommerce.
• The accountant was normally left out of the information flow until the accounting work piled up to be almost unmanageable.
• Often shipping and receiving areas would not communicate well with each other and vast amounts of time were spent communicating between different organizational areas.

The truth is, to ensure the success of your company in the areas of process flow, you often hire a dedicated staff member to stay in the middle of each process and oversee every area. [Expensive]

Have you experienced this?

If you could streamline your office to take a load off of management would you?

Together we can make this antiquated philosophy a thing of the past. Please proceed to the next slide.

The Nightmare

As a manager, you are split in many directions. Often you are forced to manage many areas of your business at once; this pulls you (or those under you) out of productivity.

In fact, most managers and CEOs stretch themselves so thin that they rarely have time to properly strategize the growth of their organization. They are too busy just managing the many daily tasks on their plate.

Another stress load is that your staff has to go through you to conduct their jobs most effectively. Communication and productivity slows unless you are in the building.

We are sure you would agree it is often hard to manage your time and your teams when you are stretched as thin as most managers and staff are.

Fluid Motion

Notice the big difference with Evolution:

By evolving yourself, you have chosen to streamline all of your processes. Your new system now automates itself:

• Accounting is automated, Shipping receiving and warehousing is automated and all tracked completely through Evolution.
• If you choose, Evolution will even order product or flag you when you are running low and track your shipments for you while they are in transit.
• When an order is shipped, your inventory is docked automatically and your salesperson has easy access to its status at all times.
• Every staff member shares the same information from the same base; Even customer service and Ecommerce benefits from this advantage.
• No duplicated paperwork time or effort or even software in any way.

In your new evolved strategy, your manager becomes more of a key supervisor than a stressed asset. The manager (or you) can now free your time to address other areas of greater possible importance.

Use Evolution to save money by reducing management loads, paperwork, time, processing and effort. Take a load off of your staff and let them pay attention to the areas that would affect your bottom line. Not the maintenance of outdated processes.

Bonus:

Once your suppliers and customers graduate to the new evolved way of doing business, their Evolution can communicate directly with yours and without spending a single penny, you will have a complete business to business solution. Not just a patch worked XML fix.

Evolution optimizes you to a new height in efficiency. Evolution even improves your relationship with suppliers and customers. See for yourself.

The Dream Fulfilled

Evolution simplifies your job by taking the grunt work out of all the areas that rob your time.

The examples of Evolution's many performance automations can be listed by the hundreds but for the sake of simplicity, we have chosen to mention just three:

1. When you sell a product, Evolution automatically docks your warehouse of that item; tracks the accounting change that just occurred, checks to see if that product must be reordered from your supplier and notifies your sales staff or management team of the event if needed. No need for your time to be wasted in this process unnecessarily.
2. If you change your suppliers or your pricing changes, your Ecommerce site will be automatically updated (if chosen), and your accounting of any increases in profits will be reported (if chosen). You skip all of the manual data entry work.
3. If you have more than one supplier and more than one shipping company, Evolution will automatically choose the cheapest supplier for your next order if that is your preference.

Simply spend a moment to envision how applied automation can and will affect your daily work flow. We can't mention them all here but it is important to envision areas to improve for your company. We will help you do the rest.

Please note from the diagram that you and your staff have direct communication to Evolution. The sharing of information is intuitive through Evolution and the reality of automation and enhanced communication allows for more time to grow your business. Not manage it.

All you are required to do is supervise the flow of information through your company; you no longer stand in the middle of it.

Manage your company, not your information flow.

More on information flow is covered in the time management section of this presentation.

Evolution truly fulfills the Dream of Process organization that allows you to focus on growing your business.

Summary

The greatest challenge for all business is to create intelligent business processes that accurately reflect the realities of your day-to-day work flow. The greatest stumbling blocks in process management are always communication, integration and implementation (acceptance).

Evolution, using its completely integrated platform allows you unparalleled levels of communication between all areas of your business. This is done because all areas in your business are using the same software and as a result, the information that one area generates can be immediately used by others when needed; without resorting to email, phone requests or other means.

Because of the complete integration of all areas of your business through Evolution, all of the information that would normally only be available in your accounting software, or only in your project management software, or CRM software is shared between all areas resulting in a huge time savings. Evolution's elimination of duplicate data entry ensures all sources, data and events are up-to-date.

A final benefit: Implementation and acceptance of Evolution is simple and often driven by the software itself. Because of Evolution's obvious power, normally management does not need to make an extensive push to deploy the solution. The evolved staff (already experiencing great results) often directly motivate other staff to join the revolution.

The effect experienced by your staff is similar to that of when email first entered the work force. "It's in your email... oh you don't have email? Wow... ok..." "It's in Evolution. Oh, you don't use Evolution? Wow... ok..." Sooner rather than later, Evolution is just as much a necessity as opening your email program (which by the way is completely integrated into Evolution).

Evolution has been designed to be "roll out capable", meaning Evolution does not have to run every area of your business to be vastly successful. However nothing can compare to the sheer power and convenience this is experienced when your entire corporation is under Evolution's umbrella.

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